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SENIOR MANAGER, CONTRACT ADMINISTRATION (HEAVY CONSTRUCTION) more...
Location:Los Angeles, CA
Company:Public Transportation Services Corporation (PTSC)
First posted:June 15, 2017
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Basic Function

Manage contract administration and compliance activities related to procurement, heavy construction, and professional services contracts, supplies and equipment.

Example Of Duties

  • Develops and implements project assignments, contract administration goals, objectives, procedures, and work requirements
  • Directs subordinate staff in the negotiation, daily administration, and review of contracts for construction, professional, support, and technical engineering projects and systems to ensure conformance with Metro procedures, specifications, and applicable regulations
  • Operates within an integrated project delivery team requiring coordination of contract administration efforts among several functional departments
  • Develops internal controls to maintain compliance of procurement activities in accordance with Grant Management Guidelines
  • Oversees preparation of Requests for Proposals (RFP) and Invitation for Bids (IFB); prioritizes RFP and Requests for Information and Qualification (RFIQ); oversees bid process and proposal analysis; coordinates review of change orders, modifications, and payments; and oversees contract completion and termination process
  • Reviews and recommends approval for awarding contracts
  • Negotiates new contract awards and change orders by preparing detailed cost analysis and pre-negotiation plans
  • Tracks cycle time of change orders for compliance with Metro Construction Change Order Policy
  • Reviews and approves new award and change order negotiation plans developed by subordinate staff, including assessments of cost analyses
  • Negotiates the resolution of claims and develops claim avoidance plans
  • Participates in Contractor/Owner Partnering, and Partnering Task force Teams to address issues and concerns that may affect project delivery
  • Plans, directs, and communicates work requirements and schedules to support staff; monitors contract work to ensure that design and construction schedules are met
  • Initiates action to resolve problems with design consultants and other professional service firms; provides guidance in resolving and negotiating construction claims; reviews, monitors, and plans the acquisition of equipment, materials, and selecting construction contractors
  • Analyzes issues and prepares reports, recommendations, and communication about technical and specific contractual matters to the Board of Directors and other committees
  • Supervises subordinate staff
  • Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all subordinate employees
  • Contributes to ensuring that the EEO policies and programs of Metro are carried out

Requirements For Employment

  • Bachelor's degree - Business, Economics, Public Administration, Construction Management or other related field
  • 3 years supervisory-level or 5 years senior-level experience performing contract administration work (pre- and post-award) in heavy construction
  • Master's degree in related field desirable

Knowledge:

  • Theories, principles, and practices of contract administration in heavy construction for public agencies
  • Applicable local, state, and federal laws, rules, and regulations governing public procurement and contract administration processes
  • Bid/Proposal and contract analysis and preparation techniques
  • Theories, integration, implementation, and continuous improvement processes and techniques
  • Program and budget development and implementation, including goal setting techniques
  • Modern management theory
  • Knowledge of cost and price analysis

Abilities:

  • Oversee the work of a contract administration unit
  • Use and implement historical and predictive data/tools to change and improve current business processes and operations
  • Prepare comprehensive specifications, contracts, reports and correspondence
  • Interview and evaluate contract proposal respondents
  • Perform detailed cost analysis and price analysis
  • Mediate and negotiate
  • Develop and implement goals, objectives, policies, procedures, work standards, and internal controls
  • Exercise judgment and creativity in making decisions
  • Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
  • Communicate effectively orally and in writing
  • Interact professionally with various levels of Metro employees and outside representatives
  • Determine strategies to achieve goals
  • Analyze situations, identify problems, recommend solutions, and evaluate outcome
  • Compile, analyze, and interpret complex data
  • Plan financial and staffing needs
  • Provide leadership in directing and supervising subordinate staff
  • Read, write, speak, and understand English

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at (please use the apply button below) and complete an online Employment Application.

Computers are available to complete online Employment Applications at the following Metro location:

METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012

Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (SDR)

*Open to the public and all Metro employees

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

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